Our Manage ACA tool helps you meet the compliance requirements of the Affordable Care Act’s (ACA) employer mandate. The employer mandate requires large employers to offer coverage to employees and their dependents. To demonstrate that they have done this and are in compliance, employers must file IRS forms on an annual basis.


Much of the employee data you will need to comply with the employer mandate is already stored in your Maxwell Health portal. The Manage ACA tool allows you to access this existing information so that you can utilize it for your IRS reporting.


The Manage ACA tool is on the sidebar of your advisor portal.


The Maxwell Health ACA Package


The Maxwell Health ACA Package, available through the Manage ACA tool, is a zip file containing a data extract and a PDF.

  • The data extract contains all of the employer mandate-relevant information within your Maxwell portal, including:

    • employer information

    • employee and dependent current demographic information

    • employee and dependent medical product information

  • The PDF is a universal Maxwell Health document that includes:

    • instructions on interpreting the data extract

    • descriptions of where within the IRS forms the information from the extract is useful

    • a comprehensive data dictionary allowing any reader, including those not familiar with the Maxwell Health system, to successfully interpret the data fields

    • a list of data limitations

For more information, read about the Maxwell data extract and see an example data extract.

Send the ACA Package securely


Think the ACA Package would be useful for your business? Send it to yourself, your colleagues, one of our compliance partners, or other third party vendor assisting you with ACA compliance via secure, HIPAA-compliant mail directly from your administrator portal. Read a step-by-step process on how to send the ACA Package.

Maxwell Health compliance partners


The Manage ACA tool provides links to information and a way to contact our compliance partners: ACA Reporting Service and BenefitScape. These best-in-class firms are regulatory experts on ACA requirements and can:

  • Provide guidance and support on meeting the law's employer mandate (Section 6055 and 6056), reducing your risk of fines and fees
  • Complete and file 1094 and 1095 forms with the IRS, and facilitate sending written statements to employees
  • Track employee hours and attendance to ensure you're offering coverage to all eligible employees under the law

Because we can provide these partners with almost all of the data they will need to complete the forms, Maxwell employers receive preferred pricing. We recommend you look into their services.